Free · On this device
Your documents.
Your way of working.
Keep your template, your wording and your identity. Prepare it once, then reuse the information from your quotes and invoices without retyping everything.
This tool does not send any template, client file or amount. Originals are never overwritten. DOCX and XLSX prepared with markers; blank PDF with zones. Older .doc/.xls formats and macros are not accepted.
- 1 My template
- 2 My document
- 3 My filled-in copy
1. Choose my template
8 MiB maximum per file. Archives limited to 300 items and 32 MiB uncompressed. A rejected file does not replace the valid template on screen.
Try with a sample example
Word and Excel: two service slots, to adapt to your own document. PDF: blank background to set up. None of these examples should be sent as a real invoice.
Prepare my Word or Excel file just once
In a copy of your file, replace the variable information with markers such as {client_nom}, {numero} or {total_ttc}. Keep your images, your fixed text and your styles. Then reopen this copy here.
For services, use {prestations} in a text block, or numbered slots in your table: {ligne_1_designation}, {ligne_1_quantite}, {ligne_1_prix}, {ligne_1_ht}, then the markers for line 2, and so on. Plan every slot: rows are not added automatically. A document that exceeds the recognised capacity is rejected, not truncated.
In Excel, put a numeric marker on its own in its cell to keep a numeric value. Formulas are not recalculated here; their previous results are removed and recalculation is requested when the file is opened in your spreadsheet software. Check your calculations and formats before sending. An Office export is not a PDF preview: open the result in your usual software to check its pagination and, if needed, export it to PDF.
Starting from a PDF? Use a truly blank template and place the zones below. Do not reuse a filled-in invoice: writing over it does not remove the old data.
Place the zones on the blank PDF
Choose a field then tap the page, or enter the coordinates. Dimensions are in PDF points (72 points = 1 inch); Y starts from the bottom. No old information is erased.
Zones do not create extra pages. If a text overflows, the export is refused: enlarge its zone or use a suitable Word template.
Back up or restore my templates
The business backup contains your clients and drafts, not your template files. Export the two backups separately.
This file contains the original templates and any data they hold. Keep it somewhere protected. A restore replaces only the templates, never the clients or the quotes.
A personal template, not a full office suite editor
Fixed text, metadata, comments and hidden sheets in your Office files are kept, not cleaned. Remove old data, including data that does not show when printed, before reusing a template. Signed Office templates are not accepted. Filling relies on explicit markers: Parapheo does not guess your calculation or the meaning of an old amount. Complex Word variants, formulas, pagination and protected content need checking. An incompatible template must be flagged, never quietly replaced by the Parapheo template.
Does your team want to go further?
For an environment in your brand identity, an adapted signature workflow and an assisted setup, discover the business offer, on request. Public local use remains free.